A guide to help you choose the ideal venue for your event.
The Importance of Asking the Right Questions
A venue isn’t just a space—it should meet every requirement for your event. Asking the right questions can help you make informed and confident decisions.
Key Questions to Ask
Before signing a contract, here’s what you need to clarify:
- What’s included in the rental fee? Does the cost cover furniture, AV equipment, or setup/cleanup services?
- What are the payment terms? What are the terms for payment? Is there a deposit, and when is the final payment due?
- What’s the cancellation or refund policy? What is the venue’s cancellation or refund policy, and how does it impact your budget?
- Are there vendor restrictions? Some venues have exclusive catering or decor partnerships.
- What’s the maximum capacity? Ensure the venue can comfortably host your guests while meeting safety requirements.
- Are there time restrictions? Inquire about time limits, such as setup, breakdown, and event conclusion times.
Tailoring the Venue to Fit Your Vision
To truly personalize your event, ask about the following aspects of the venue:
- Is the layout flexible for your desired setup?
- Can the space accommodate entertainment, like live bands or DJs?
- Does the venue offer onsite support, such as coordinators or tech teams?
Pro Tip: Visit in Person
Although photos can give you an idea, visiting the venue in person is essential. Pay close attention to parking, accessibility, and ambiance.
The Claridge Advantage: Simplifying Venue Selection
Choosing Claridge means easy venue selection with clear communication and expert assistance throughout the process.
